We’re hiring – Executive Assistant to the CEO of IFPIM

Published:

16.08.22

Author:

Ifpim.org

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Published:

16.08.22

Author:

Ifpim.org

Share:

Share on twitter
Share on facebook
Share on linkedin

Job Title: Executive Assistant to the CEO of IFPIM
Application Closing Date: 5 September 2022
Start Date: 15 October 2022 or by arrangement.
Location: Remote

BACKGROUND  

The International Fund for Public Interest Media (IFPIM), fiscally sponsored by Rockefeller Philanthropy Advisors, is a bold initiative that seeks to distribute a new raft of resources at scale and speed to news media in low- and middle-income countries around the world. IFPIM has received significant seed funding from the US government, and several other donors are expected to come on board in the coming months. IFPIM aims to radically increase the amount of funding available to support ethical, non-partisan, fact-based journalism, and enable the media to work for democracy. This fund will support media through this time of existential threat and aims to develop lasting solutions to the current media market failure.  The Fund will complement existing efforts in the sector and will catalyse new money as a globally coordinated but fully independent vehicle that can activate quickly to provide critical funding and support to hundreds – if not thousands – of public interest media organizations worldwide. 

The Fund is co-chaired by Maria Ressa, journalist, CEO of Rappler and 2021 Nobel Peace Prize laureate and Mark Thompson, former CEO of New York Times and Director General of the BBC.  

The Fund is committed to creating an inclusive work environment where diversity is valued and where there is equality of opportunity. We actively seek a diverse applicant pool and therefore welcome applications from qualified candidates of all regions, countries, cultures, and backgrounds.  

Selection of candidates is made on a competitive basis, and we do not discriminate on the basis of national origin, race, colour or ethnic background, religious belief, sex, gender identity and expression or sexual orientation, marital or family status, age or ability. We kindly ask applicants to refrain from including in their application information relating to the above as well as from attaching photos.  

 

Role Description

Role will focus on providing EA support to the CEO of IFPIM and ensuring the smooth operation of the IFPIM offices in London and D.C. The role will also include support for the Co-Chairs of IFPIM and the Board (principally through instructions provided by the CEO or COO). This EA role will also support the COO and the CIO of IFPIM with priority given to the CEO and Board.  

 

The key responsibilities will be as follows:

 

Key Responsibilities as Executive Assistant with priority to the Chief Executive Officer and secondary priority to the CIO and COO (and possibly other members of senior management)

  • Organizing diaries and arranging meetings and appointments.
  • Arranging business travel, visas and accommodation as required
  • Processing invoices on behalf of the Fund (with the Fund’s fiscal host) and expenses of the CEO 
  • Assisting with specific projects and research as required.
  • Producing documents, briefing papers and presentations

 

Key Responsibilities as Office Manager

  • Source shared/managed office space for IFPIM in London and manage the fit out and set up of the office.
  • Organise team retreats/meetings several times a year 
  • Devise and maintain the office systems, including data management and filing.
  • Manage relationships with all office suppliers and consultants including completing contracts and submitting invoices.
  • Ensure smooth running of the office including IT and communication systems.
  • Assist as required with the accounting and management reporting.

 

Key Responsibilities as Support to the IFPIM Co-Chairs and Board 

  • Arranging business travel, visas and accommodation as required for Board members
  • Distributing papers for board meetings via email or a software/platform 
  • Arranging for board and IFPIM council meetings as required including booking venues 

 

TIME

Likely a fixed term 12-month contract (possibility of renewal). This work can be conducted remotely. There may be international travel for key events. 

 

Working language:  

 The working language will be English (additional languages including French, and Spanish would be an advantage)  

 

REMUNERATION  

Commensurate to experience.   

 

CONTACT INFORMATION  

Please email your CV and a short cover letter explaining (with examples) why you are a suitable candidate to careers@ifpim.org  with Executive Assistant in the subject line.  

Please note that only shortlisted applicants will be contacted.  

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